The Keystone Conference Center (KCC) is owned and operated by the Commonwealth of Pennsylvania at Fort Indiantown Gap, Pennsylvania.  The Conference Center complex consists of the main conference center building (Bldg. 17-104), a 10,000 square foot structure, and the adjacent Sergeants' Grove Picnic Area.  The Keystone Conference Center was dedicated on 14 May 2010.  The Pennsylvania National Guard Foundation, a private, non-profit, IRS-recognized charitable organization, played a key role in initiating the KCC project and in helping to attract voluntary donations and volunteer efforts to support its construction.

 

Located on a wooded site on the side of Blue Mountain, above Marquette Lake, the Keystone Conference Center offers the ideal location for a wide variety of official and unofficial functions.  The KCC is a multi-purpose facility.  It is maintained to fulfill important functions as part of the Commonwealth's continuity of government operations plans in case of circumstances requiring government offices to relocate from Harrisburg.  It is ideally situated to fulfill this vital mission in a variety of contingencies.

 

The KCC also offers top-notch facilities for official meetings, conferences and functions for the Pennsylvania National Guard and other state and federal agencies.  The KCC is the perfect site for an off-site meeting or conference of state government agencies with offices in Harrisburg.  Fort Indiantown Gap is just 20 miles from Harrisburg, but the location and setting of the Conference Center provides just the right degree of separation from the day-to-day demands of the office while maintaining robust communications capabilities.

 

Finally, like state armories across Pennsylvania, the KCC is available for rental for unofficial uses subject to availability. The KCC is ideal for many unofficial uses such as parties, receptions, showers, and functions of all kinds.

 

Conference Center Facilities (Bldg. 17-104): The KCC main building offers 10,000 square feet of space that can be configured to accommodate a variety of conferences, meetings and unofficial social functions. Facilities include:

  • Great Hall: This beautiful 3,500 square foot hall features an imposing stone fireplace and is adorned with the unit crests of the Pennsylvania Army and Air Guard.  It can seat 350 when configured auditorium style, about 250 in a classroom setup and 175 for dinner.
  • Meeting/Conference Rooms: The KCC has three conference/meeting rooms, ranging in size from 500 square feet to 200 square feet.  The two larger rooms can be set up with tables or auditorium style.  Capacities range from 12 to 40 persons depending on configuration.
  • Social Area: The KCC features a social area that will hold about 160 people for a reception or gathering.  It features a lunch/break area and a counter or bar for social functions.
  • Patios: Two patios adjoin the Conference Center main building with picnic table seating.
  • Kitchen: The KCC contains a full commercial kitchen.
  • Parking: Paved parking for 125 vehicles is available adjacent to the Center.
  • Accessibility: The KCC is accessible for persons with disabilities.

Sergeants' Grove Picnic Area:   The adjoining Sergeants' Grove Picnic Area is available for outdoor events.  It contains a picnic pavilion that can seat 165 individuals, restrooms, and kitchen house.

 

Food Service and Catering: All food service at the KCC will be provided by approved caterers.  Users are allowed to use caterers of their choice subject to approval. DMVA maintains a list of caterers who have catered successfully at Fort Indiantown Gap.

 

Alcoholic Beverages: Like state armories, the Keystone Conference Center may be rented for unofficial functions, and the use of beer and alcohol is permitted in connection with such functions as long as such use complies with all applicable state and local laws and regulations.  Renters of the Keystone Conference Center for unofficial uses involving consumption of beer or alcoholic beverages must provide liquor liability coverage.  Note that use of beer or alcohol is not permitted during the duty day when the KCC is being used for official functions.

 

Lodging: Lodging is not available at the Keystone Conference Center.  Several motels and motor inns are located in close proximity to Fort Indiantown Gap and are convenient for users of the Keystone Conference Center. Authorized military personnel may be eligible for billeting on Fort Indiantown Gap.  Contact the Billeting Office at 717-861-8158.

 

IT and Audiovisual:  The Keystone Conference Center has full network connectivity with the Commonwealth of Pennsylvania (CWOPA) and military computer networks.  Network connections need to be activated on an as-needed basis.  The Center has robust audiovisual capabilities, including sound systems and digital projector systems.

 

Reserving and Scheduling Use of the Center:  DMVA's Office of Facilities and Engineering schedules use of the Keystone Conference Center and Sergeants' Grove and processes all rental agreements. Renters of the KCC for unofficial purposes must provide a certificate of insurance showing adequate general public liability and, where applicable, liquor liability coverage.  Use of these facilities for any purpose (official or unofficial) must be approved in advance by the Office of Facilities and Engineering.  All events must be scheduled in advance.

 

Additional Information:  For additional information or to reserve the Keystone Conference Center for meetings, functions and events, contact the DMVA Office of Facilities and Engineering at 717-861-2202 or e-mail RA-KCC@pa.gov.

 

User and Rental Fees and Information:   The following schedule of rental fees applies to use of the Keystone Conference Center and Sergeants' Grove Picnic Area.

  Schedule of Fees
All events must be scheduled in advance through DMVA's Office of Facilities and Engineering.

For additional information or to reserve the Keystone Conference Center for meetings, functions and events after 1 July 2010, contact the DMVA Office of Facilities and Engineering at 717-861-2202 or e-mail RA-KCC@pa.gov.

All rentals, official or unofficial, of KCC and Sergeants' Grove require signature of a standard rental agreement in advance.

KCC is a designated site for use by Commonwealth of Pennsylvania offices and agencies in the event of exigent circumstances or emergency.  Such official use in response to exigent circumstances takes precedence over any other use of the facilities, and the schedule of events is subject to change if required.

All reservations for the KCC where a fee is not charged require a minimum of 12 persons for the smallest meeting room, and a minimum of 20 persons for any other reservations.

Any rental involving a fee will be required to make a 50% deposit of the rental price up front.  This deposit will count towards the final rental price and is refundable if the reservation is cancelled up to two weeks before the scheduled event.  If the reservation is cancelled within the two week timeframe before the scheduled event, there will be no refund.

All unofficial events require liability insurance; and, if alcohol is served, liquor liability insurance is also required.  Unofficial reservations can be made in 1 hour increments for a minimum of 4 hours up to an 8 hour time period.

Facility cleanup for the KCC is included in the rental fee, but set up and tear down is not included.  Although normal cleanup is included in the rental price, an additional fee of $40 per hour of time required for additional cleaning will be charged if excessive cleaning is required.  Examples of items requiring excessive cleaning would include, but not be limited to:  spilled materials in any amount, stains, mud, trash or garbage left in containers or in and around facility, readily apparent debris on surfaces, etc.  Everything that comes into the facility with the renter must leave the facility with the renter.  No decorations or any other items may be attached to facility without prior approval.  The kitchen must be returned in the same condition as it existed when rented.  A refundable cleaning deposit of twenty percent of the rental fee will be taken for unofficial functions.  Determination of excessive cleaning effort lies with the Bureau of State Reservation Maintenance (BSRM); and, in the event the renter disagrees with BSRM’s determination, the final arbiter will be the Deputy for Facilities and Engineering or his designee.  Users of Sergeants’ Grove will be responsible for their own cleanup. 

Official Activities,  Meetings, Conferences and Events

No fees are charged for official activities, meetings, conferences and events conducted by DMVA, Commonwealth of Pennsylvania state agencies and the Pennsylvania National Guard. Users must sign a reservation/use form documenting the scheduling of official use and outlining the responsibilities of the user.  The official or unofficial nature of an event will be decided on a case by case basis; but, in general, if an event is sponsored at an organizational level it would most likely be considered official.  In addition to other official events, December office holiday parties and the organization day are DMVA authorized official events.

Official Activities with Unofficial Elements Of A Personal Nature Following

Example:  Promotion or retirement ceremony followed by a party

 

 

Keystone Conference Center

Sergeants' Grove

Rental Fee

First hour not charged, $40 per hour for remaining time reserved

Not Charged*

Insurance

Not Required

Not Required

Pennsylvania National Guard Foundation Functions

All PNGF functions and events.

 

Keystone Conference Center

Sergeants' Grove

Rental Fee

Not Charged

Not Charged

Staffing Fee

$40 per hour

Not Charged*

Insurance

Required

Required

 
Pennsylvania National Guard Associations Functions

All functions and events sponsored by PNGAS, NGAPA or PNGEA.

 

Keystone Conference Center

Sergeants' Grove

Rental Fee

$25 per hour up to maximum of $100 per event per day

Not Charged

Staffing Fee

$40 per hour

Not Charged*

Insurance

Required

Required

 

Unofficial Functions

Includes receptions, showers, parties, etc.

Keystone Conference Center

8 hours

4 hours

per hour beyond 4 hours

Sergeants' Grove

Entire facility minus kitchen

$800

$500

$100

$50 per event*

Great Hall

$400

$250

$40

Dining/Bar

$250

$150

$30

Meeting Room 1

$125

$75

$15

Meeting Room 2

$100

$60

$12

Meeting Room 3

$75

$45

$10

Kitchen (available only with rental of another space)

$100

$100

N/A

Insurance

Required

Required

Required

Required

* A staffing fee of $40 per hour will be charged if the user of Sergeants' Grove fails to satisfactorily clean up the facility after the event.